How to Send a Fax Online Without an Account

How Online Faxing Works

An online fax service takes your file, converts it to a fax transmission, and calls the destination fax number for you. The recipient's machine prints it as a normal fax. You need only the document and the recipient's number.

Sending One, Step by Step

What to Check Before You Upload

• Do you need an account? Many services require one, then keep a record of every fax you send.
• How long is the document kept? Some services store faxes for months or years. For anything sensitive you want it deleted at delivery.
• Is there a subscription? Monthly plans make sense if you fax weekly. For a one-off, pay per fax.
• Is it safe for health information? See below.

Faxing Medical Information

Medical offices still rely on fax. Under HIPAA, a service that only transmits your document and keeps no copy can qualify for the conduit exception, the same category as a phone company, and then it does not need a Business Associate Agreement. A service that stores your faxes does hold your data and is treated differently. Ask before you send. See Medical Data Privacy for more.

Tips for a Clean Fax

• Use high-contrast, black-and-white pages. Faxes are low resolution.
• Keep signatures dark and away from page edges.
• Call the recipient to confirm they got it if it matters.
• Save your own copy and delivery confirmation.

Common Questions